services
Everything you'd hire for — in one VA.
A dedicated UAE-based VA, trained on real estate workflows, covering US business hours. The full back-office on month-to-month terms.
Day in the life · your VA
08:00 → 16:00 PT
- 08:00CRM sync · pull yesterday's leads
- 09:15Inbox triage · flag 3 hot replies
- 10:30Schedule 2 showings for Buyer A
- 12:00Listing photo coord · 412 Oak
- 13:30Transaction coord · inspection scheduled
- 15:00Weekly market report · past clients
- 16:00Tomorrow's prep · briefing for principal
Synced to your CRM · daily standup at 08:00
why now
The data behind the problem.
50% of a realtor's day is admin work, not revenue work. The top 1% delegate. The rest do it all.
8.5 hrs / day
typical US realtor
- Transaction management22%
- Showings & client meetings19%
- Lead follow-up & nurture18%
- Lead generation15%
- Admin / CRM data entry14%
- Marketing & social12%
productivity gap
Annual sides closed by agent percentile.
- Bottom 25%2
- 25–50%5
- 50–75%8
- Top 25%18
- Top 1%80+
scenarios
What this looks like in practice.
Three illustrative scenarios — what a realtor at different points in their career typically delegates, and the outcome we'd expect. Numbers are hypothetical, sourced from NAR commission data.
Scenario · illustrative
Solo agent · Austin
6 closings / year
Current state
Spending 4 hrs/day on admin. Burning out by month 8.
With Closer VA
Reclaims 22 hrs/week. Adds 4 more closings by Q4.
Net +$48K GCI illustrative
Growth · $699/mo
Scenario · illustrative
3-agent team · Phoenix
28 closings / year
Current state
Principals managing TC, photo coord, lead routing themselves.
With Closer VA
Full transaction coordination + listing ops handed off.
Principals freed for 12+ hrs/week of client time
Closer · $1,199/mo
Scenario · illustrative
Brokerage owner · Miami
12-agent roster
Current state
Cohort underperforming on lead nurture + marketing consistency.
With Closer VA
Specialist VA owns brokerage-wide marketing + reactivation.
Cohort lifts $/agent through systemized follow-up
Team · $1,599/mo
Avg. weekly hours reclaimed · based on Growth tier
23 hrs / week
- Lead follow-up6 hrs
- Listing coordination4 hrs
- Transaction admin5 hrs
- Calendar / scheduling3 hrs
- Marketing posts2 hrs
- Database touchpoints1.5 hrs
- Open house ops1.5 hrs
deep dives
Seven workflows your VA owns end-to-end.
- New leads47Nurturing31Qualified18Closing7
Weekly pipeline · live
01 · service
Lead nurturing & CRM
Your leads stay warm even when you're showing. Daily drip campaigns, instant follow-up, CRM hygiene — your pipeline never goes cold.
- Tools
- Follow Up Boss · BoomTown · LionDesk · kvCORE · Chime
- Hours
- 5–8 hrs / week
- Offer acceptedApr 22
- Inspection scheduledApr 25
- Appraisal orderedApr 28
- Title commitmentMay 02
- Loan commitmentMay 08
- Closing disclosureMay 15
30+ checkpoints · zero misses
02 · service
Transaction coordination
30+ checkpoints per closing, every box ticked on time. Inspections, appraisals, title, lender comms — handled before they become fires.
- Tools
- Dotloop · SkySlope · Brokermint · DocuSign
- Hours
- 4–6 hrs / week
- MLSZillowCompassRealtor.com
Syndicated · 4 channels
last sync · 2m ago
03 · service
Listing management
One listing, syndicated everywhere — MLS, Zillow, Compass, Realtor.com. Photo coord, descriptions, virtual tours — kept consistent and on-brand.
- Tools
- FlexMLS · Matrix · Compass · Zillow · Realtor.com
- Hours
- 3–5 hrs / week
May 2026
12 confirmed
MTWTFSS13141516171819- 10:00Showing · 412 Oak
- 13:30Buyer review · Hawthorne
- 16:00Open house prep · 88 Vine
04 · service
Calendar & showings
Your calendar runs itself. Confirmations, reminders, rescheduling — every showing, every buyer review, every open house prep block.
- Tools
- Google Calendar · Outlook · Calendly · ShowingTime
- Hours
- 2–4 hrs / week
- MONWEDFRIMONWEDFRIMONWEDFRI
12 posts this month · on brand
05 · service
Marketing & content
Three posts a week, on brand. Instagram, email, blog — scheduled and ready before Monday so your presence stays steady through the busy season.
- Tools
- Canva · Later · Mailchimp · Buffer · Hootsuite
- Hours
- 3–4 hrs / week
- +38%
Dormant leads reactivated
pre · post Closer VA
06 · service
Database reactivation
Revive cold leads into deals. Multi-touch outreach turns dormant contacts back into pipeline — the deals already in your CRM that you forgot you had.
- Tools
- Mailchimp · Klaviyo · ActiveCampaign · CRM lists
- Hours
- 2–3 hrs / week
Listing prep
Mon
Marketing push
Wed
Open house
Sat
Follow-up
Mon
Avg · 23 visitors · 4 offers
07 · service
Open house operations
Listing prep, marketing push, visitor flow, follow-up. Every open house run like a launch — sign-in capture, day-of comms, post-event nurture sequence.
- Tools
- ShowingTime · Spacio · social ads · email follow-up
- Hours
- 1–2 hrs / week
stack fluency
Trained on the tools you already use.
Your VA shows up day one already knowing your stack. We spend the first week on your specific tenant — not on learning the platform.
CRMs
- Follow Up Boss
- BoomTown
- kvCORE
- Chime
- LionDesk
MLS systems
- FlexMLS
- Matrix
- Paragon
- Stellar
Marketing
- Canva
- Mailchimp
- Hootsuite
- Buffer
- Later
Communication
- Slack
- WhatsApp Business
- Zoom
- Calendly
Documents
- Dotloop
- SkySlope
- DocuSign
- Brokermint
ready?
Stop drowning in admin.
Most clients see 20+ hrs reclaimed in week one.
48-hr onboarding60-day guaranteeno lock-in